Office Administrator / Advertising Coordinator

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Job Description
In this role, you will coordinate, oversee and perform a wide
variety of administrative and support services for the Publisher,
management team and staff of the Silicon Valley Business Journal.
Additionally, you will manage general office needs, such as but not
limited to, open and distribute mail, enter invoices, send
invoices, and tear sheets to customers, enter house ads, and assist
with the preparation of the annual expense budget in conjunction
with corporate accounting. You will be an important part of the
daily functions of the office.

You will work closely with the Advertising Sales Director and sales
team, supporting the efforts of the sales department in a variety
of ways including client support. You will support and collaborate
with all departments, including events and editorial and play a key
role in the flow of information, timelines and project updates.
Duties
?Go-to person for office needs
?Assist in preparation of monthly forecasting and month end
?Manage relationship between office and property management for all
office maintenance
?Take inventory and manage orders including, office supplies,
computers, etc.
?Run commissions for advertising, audience and event teams
?Coordinate internal staff events including office
breakfasts/lunches
?New hire onboarding - welcome letter, assist with I-9
paperwork
?Payroll - distribute checks and paper stubs
?Receive and enter invoices
?Prepare weekly run sheets
?Track Advertising revenue in spreadsheet formats
?Advertising Client customer support
?Assist sales team with data entry
?Help with events (learn the events admin. system, Squad Up, and
know how to enter data)
?Project management, as needed. Coordinate marketing and content
projects for ad team.
?Responsible for seeing that sales fliers and other ad sales
marketing materials are produced on time, in coordination with ad
designer, with information from edit team
?Support to Ad Director and EIC as needed (scheduling, etc.)
Skills
?3 - 5 years in administrative, sales / marketing support,
customer service, project management or equivalent
Experience
?Time Management Skills: Meet deadlines, good follow through,
able to balance many responsibilities and multitask
?Organizational Skills: Detail oriented, accurate, ability to track
office budgets and revenue
?Computer Skills: Proficient in Microsoft Office, Outlook, Excel,
Salesforce, social media platforms including LinkedIn, and
continued desire to learn new programs that help you do your job
and support your team
?Excellent communication skills, both oral and written. A great
collaborator with a can do attitude!
Education
?Four- year college degree or equivalent